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Unlock the Full Potential of Vena with Data Science In Motion

Ensuring a smooth and efficient Vena setup from day one with a proven methodology for success

About Us

Empowering businesses with tailored Vena solutions for seamless financial transformation

At DSCIM, we are more than just Vena consultants — we are your strategic partners in financial transformation. Our mission is to bridge the gap between complex data and actionable insights, ensuring that your financial planning, reporting, and automation workflows are streamlined, efficient, and future-proof

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Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization. Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align

Customer Success

Thomas Duffy

CIO/PMO/Technology, Clay Lacy Aviation

We were highly impressed by the comprehensive nature of DSCIM’s services and the expertise demonstrated by their entire team when we started phase 1 of the Vena project back in 2018. This positive experience became a catalyst for future innovation. Over the next several years, Clay Lacy Aviation executed several additional projects with Data Science In Motion, each successfully expanding the Vena platform’s value and reinforcing its role as a strategic driver of growth.

Max Tuzhin

Principal/Owner, Data Science In Motion

The success with Clay Lacy Aviation stems from our strategic focus on laying a truly scalable foundation, which is paramount in complex environments with numerous source systems. We engineered a robust Vena Data Mart to overcome the challenge o and inconsistent source data, functioning as a powerful cleansing and consolidation layer. This approach, spanning a long-term partnership, restored data integrity and unlocked powerful, granular insights, ultimately achieving tenfold productivity and proving that a solid data foundation is the ultimate enabler of business efficiency and growth.

Empowering Data-Driven Clarity and Efficiency

Solving Your FP&A Challenges with Vena

Financial planning and analysis teams often struggle with disconnected data, inefficient workflows, and outdated templates, leading to slow and error-prone reporting. We eliminate these bottlenecks by customizing Vena, allowing you to make faster, smarter, and more data-driven decisions.

We provide end-to-end solutions for Vena implementation, data integration, and template optimization.

Our core areas of expertise include:

Seamless
Data Integration

We establish a fully automated Custom ETL (Extract, Transform, Load) process that serves as a major differentiator. This process consolidates data from multiple, disparate sources (including ERP, CRM, and operational systems) directly into Vena accurately.
- We eliminate manual data entry and inconsistencies, providing a single source of truth for financial planning.
  We eliminate manual
- Our approach is source system agnostic, meaning our ETL processes adapt to any ERP system, simplifying data mapping.
- Custom ETL processes guarantee automated, real-time data updates.

Bespoke
Vena Tailoring

Vena is powerful only if it aligns with your specific financial structures. We customize every aspect of the Vena system to ensure it works exactly as you require.
- We define fully customized dimensions, hierarchies, and templates.
- We streamline your Vena setup to eliminate unnecessary complexity, allowing your team to focus on strategy.

Template Optimization for Peak Performance

We leverage our expertise to ensure your templates are scalable, fast, and easy to use. Our methodology involves proactively improving performance and adherence to best practices.
- We audit, refine, and optimize templates to achieve maximum speed, accuracy, and usability.
- We enhance performance by leveraging advanced Excel 365 formulas, replacing volatile functions like VLOOKUP with non-volatile alternatives such as XLOOKUP or INDEX-MATCH.
- Our Template Audit service provides a preventative maintenance check, ensuring templates remain structured and high-performing over time.

Advanced Automation & Process Efficiency

We move FP&A processes from time-consuming and manual approaches to automated and data-driven solutions.
- We eliminate tedious manual work with fully automated workflows.
- We enable on-demand Vena refreshes, allowing users to trigger updates instantly without waiting for scheduled overnight jobs.
- We reduce errors and increase reporting accuracy through built-in validation rules.

Our Comprehensive Service Categories

We structure our services to address the specific needs and challenges of clients, regardless of where they are in their Vena journey (New Clients versus Existing Clients).

For New Customers

If you are new to Vena or looking to migrate from existing financial systems, we provide a structured and seamless onboarding experience.

Template Audit

We conduct a comprehensive audit to standardize, consolidate, and optimize your existing Vena templates. A key success example involved reducing the number of templates for a client (Clay Lacy) from over 400 to just 35, significantly improving efficiency and reducing maintenance effort.

Vena Template Optimization

We refine and modernize Vena templates, ensuring they are built for long-term scalability and efficiency. We simplify complex formulas, improve calculation performance, and enhance the user experience by leveraging modern Excel 365 functions (e.g., XLOOKUP, LET, LAMBDA).

Advanced Vena ETL Automation

We provide flexible, user-triggered automation, empowering users to trigger refreshes on demand at any time during the workday, overcoming the limitations of standard Vena scheduling.

Vena ETL Performance Enhancement/Speedup

We eliminate ETL bottlenecks and optimize data flow to reduce refresh times from hours to minutes. This is achieved through techniques like incremental refresh, data volume analysis, and custom ETL processes optimized for speed.

Source Data Validation

We proactively ensure data accuracy and integrity by implementing a validation approach that detects and flags errors (e.g., missing values, inconsistencies) before they impact Vena reporting or cause ETL failures.

Enable Point-in-Time Reporting

We unlock historical reporting capabilities by tracking changes in hierarchies and dimensions over time, using Slowly Changing Dimensions (SCD Type 2), a solution not available in standard Vena. This ensures historical reports reflect past structures accurately.

The DSCIM Difference: Our Custom ETL Approach

Our standardized Vena ETL process is a product developed over years of client engagements, providing a universal framework that is customized for each client.

Technology Foundation: Our ETL is built using SQL Server Data Tools for Visual Studio, offering greater scalability and power compared to proprietary Vena ETL tools (Integration Channels, Calculation Scripts). This approach ensures that clients with existing SQL Server licenses do not need to purchase additional software for development.
Transparency and Maintainability: The architecture is transparent and logically structured using SSIS (SQL Server Integration Services), making it easier for clients to debug, support, and maintain the process themselves, as knowledge transfer is simplified compared to proprietary technologies.
Scalability Beyond Vena: Our custom Data Mart (a mini Data Warehouse) can serve as an instant, consistent source of data for other reporting tools, such as Power BI or Tableau, alongside Vena Cloud. This is possible because all data, including actuals from ERP and budget data from Vena, is consolidated within the Data Mart.Who We Are

This focus on tailored solutions, technical excellence, and client empowerment ensures that Vena works harder and smarter for you.

Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization. Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align.

Vena Implementation for Clay Lacy Aviation

Achieving 10x Faster P&L Reporting and Trusted Analytics for a 150-Aircraft Fleet

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Discovery Session

Have a question or need more information? Contact us!

Igor Sherstnev

Front-End Lead

+1 (365) 832-9189

Key Steps in Structured Vena Implementation

Discovery Session: Mapping Out the Implementation Plan

User Interviews
- Understand reporting requirements and processes
Source Definition
- Identify all databases and ERP systems
Model Structure
- Define cube dimensions, hierarchies, and attributes
Plan Milestones
- Prepare an actionable implementation roadmap

IT Alignment: Ensuring Infrastructure Readiness

IT Kick-Off
- Provide system high-level overview
Server Requirements
- Define Windows and SQL Server setup
Secure Data Access
- Verify integration compatibility and security

Template Review: Understanding Business Processes

Template Analysis
- Review client’s current financial processes
Process Optimization
- Standardize formatting and formula efficiency
Data Alignment
- Ensure templates match Vena workflows

Automation Demo: Future User Experience

Cube Refresh Demo
- Show automated data update process.
Data Flow Walkthrough
- Explain actuals and hierarchies update
Value Focus
- Highlight error-free processing and minimal effort

Finalizing Your Vena Implementation Strategy

By working with DSCIM, you will:

Gain a structured and well-documented implementation roadmap;
Ensure a seamless transition from manual processes to automated Vena reporting;
Optimize financial data structures and workflows for long-term efficiency.

Schedule a Discovery Session

Finalizing Your Vena Implementation Strategy 1

Finalizing Your Vena Implementation Strategy 2

Finalizing Your Vena Implementation Strategy 3

Finalizing Your Vena Implementation Strategy 4

Any questions?

Request a Call

Finalizing Your Vena Implementation Strategy 4

Finalizing Your Vena Implementation Strategy 7

At DSCIM, we eliminate these bottlenecks by customizing Vena to fit your business perfectly — so you can make faster, smarter, and more data-driven decisions

Finalizing Your Vena Implementation Strategy 5

Unlock the Full Potential of Vena with Data Science In Motion

Ensuring a smooth and efficient Vena setup from day one with a proven methodology for success

Request Demo Learn More

Are you ready for the future of FP&A Process?

Have a question or need more information? Contact DSCIM Today!

+1 (365) 832-9189

contact@dscim.com

7030 Woodbine Avenue, Suite 500, Markham, Ontario, L3R 6G2, Canada

Customer Success

Finalizing Your Vena Implementation Strategy 5

Finalizing Your Vena Implementation Strategy 6

Finalizing Your Vena Implementation Strategy 7

The organization required not just accelerated reporting, but a fully integrated, scalable financial management system that could deliver accurate, timely and reliable business intelligence

Manual & Time-consuming Reporting

Monthly P&L reporting was entirely Excel-based, requiring ten finance professionals or accountants to dedicate multiple business days for preparing P&L reports for 150 aircraft owners — significantly limiting analytical capacity and strategic responsiveness

Manual & Time-consuming Reporting

Challenges

As Clay Lacy Aviation scaled to manage a fleet of nearly 150 aircraft, its legacy financial
infrastructure proved inadequate to support enterprise-level decision-making

In this regard, Clay Lacy Aviation faced three interconnected challenges:

Profile

Founded 1968 in Van Nuys, California
Hubs Van Nuys Airport, Los Angeles

Services

The company manages a nationwide

fleet worth more than $1.5 billion

About Us

Learn More

Tab Title

Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization. Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align

Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization. Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align.

The organization required not just accelerated reporting, but a fully integrated, scalable financial management system that could deliver accurate, timely and reliable business intelligence

We believe that prevention is better than correction. That’s why we anticipate challenges before they arise, ensuring your Vena system remains scalable and high-performing for years to come
We believe that prevention is better than correction. That’s why we anticipate challenges before they arise, ensuring your Vena system remains scalable and high-performing for years to come
We believe that prevention is better than correction. That’s why we anticipate challenges before they arise, ensuring your Vena system remains scalable and high-performing for years to come

We believe that prevention is better than correction. That’s why we anticipate challenges before they arise, ensuring your Vena system remains scalable and high-performing for years to come
We believe that prevention is better than correction. That’s why we anticipate challenges before they arise, ensuring your Vena system remains scalable and high-performing for years to come
We believe that prevention is better than correction. That’s why we anticipate challenges before they arise, ensuring your Vena system remains scalable and high-performing for years to come

Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization, our expertise helps you unlock the full potential of Vena without unnecessary complexity. Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization, our expertise helps you unlock the full potential of Vena without unnecessary complexity.

Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization. Unlike one-size-fits-all consulting firms, we take a tailored approach customizing every Vena implementation to align.

Contacts

+1 (365) 832-9189 Mon-Fri 9AM-6PM EST

contact@dscim.com contact us by email

7030 Woodbine Avenue, Suite 500,
Markham, Ontario, L3R 6G2, Canada

Request a Call

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FAQ

Why choose DSCIM instead of standard integration tools or basic ETL?

We build enterprise-grade, cloud-ready, SQL-based data pipelines that deliver unmatched performance, scalability, and transparency. Our approach reduces long-term cost, complexity, and technical debt while giving you complete control of your data.

Can we refresh data exactly when we need it, not just overnight?

Yes. We design on-demand refresh triggers and controlled scheduling, enabling finance users to update their data with a single click — whenever needed.

What happens when hierarchies or dimensions change in our ERP?

We implement point-in-time logic and slowly changing dimensions so historical reports remain stable, accurate, and aligned to the correct structure — no breakage, no rework.

How do you ensure data quality across multiple systems?

We enforce a three-layer data validation framework that detects errors, isolates corrupted records, and stops “dirty” data at the gate before it reaches finance. This guarantees accuracy and system stability.

How do you make financial data refreshes run in minutes instead of hours?

We implement high-performance incremental pipelines, SQL-level optimization, and a fully engineered data orchestration model that bypasses typical bottlenecks. Even complex models refresh in under half an hour.

Our Team

Data Integration Specialist

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Maxim Konopatskiy

Vena & Excel Consultant

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Ilia Chekharin

Vena & Excel Consultant

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Arman Bagfasaryan

Vena & Excel Consultant

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Meet Our Experts

Testimonials

Gratitude from the company
““Big Data Science” 1”

Sam Smith

CEO director
Big Data Science

Gratitude from the company
““Big Data Science””

Thomas Duffy

CIO/PMO/Technology
Clay Lacy Aviation

All Testimonials

Case Studies

Success story DSCIM & Clay Lacy

Industry

Private Aviation

OUTCOMES

Achieving 4x Faster Trusted Reporting and Analytics for a 160-Aircraft Fleet

Success story DSCIM & Clay Lacy

ChallengeS

Manual & Time-consuming Reporting
Disconnected Systems & Data Inconsistency
Unreliable Numbers

SolutionS

Strategic foundation
Fixing data architecture shortcomings
Efficiency gains

OUTCOMES

10x increase in productivity
A single source of truth
Detailed insights into profitability

Learn More

View All Cases

About Us

Empowering businesses with tailored Vena solutions for seamless financial transformation

Unlike one-size-fits-all consulting firms, we take a tailored approach — customizing every Vena implementation to align perfectly with your business needs. From data integration and automation to advanced template optimization, our expertise helps you unlock the full potential of Vena without unnecessary complexity

Our Services

stage 1

Foundation
Gaining a Foothold

stage 2

Expansion
Extending beyond GL

stage 3

Acceleration
Performance and Efficiency

stage 4

Resilience
Building Robustness

stage 5

At any stage

stage 1

Foundation — Gaining a Foothold

Structured Vena Implementation

Seamlessly implement Vena from day one with a structured, proven methodology, ensuring efficiency, automation, and long-term reliability

Seamless Data Integration

Automate data flow, unifying ERP, CRM, and disparate systems into Vena. Achieve trusted, consistent, real-time financial reporting

Lift & Shift Existing Templates

Preserve your familiar Excel templates while leveraging Vena’s automation to enhance performance, usability, and data accuracy

stage 2

Expansion — Extending beyond GL

Expanding Beyond GL

Integrate Sales, Payroll, and Operations data into Vena for advanced, cross-functional reporting, expanding beyond the General Ledger

Enable Point in time reporting

Access accurate historical reports by tracking all dimension and hierarchy changes over time using Slowly Changing Dimensions

Adding New Companies

Seamlessly integrate new subsidiaries or entities into Vena, ensuring data accuracy and continuity across different systems and regions

stage 3

Acceleration — Performance and Efficiency

Advanced Vena ETL Automation

Enable real-time Vena updates with flexible, user-triggered automation, ensuring enhanced speed, scalability, and reliability for FP&A

Vena ETL Performance Enhancement / Speedup

Eliminate ETL bottlenecks and slow refreshes by optimizing data flow for faster processing, scalability, and multiple daily updates

stage 4

Resilience — Building Robustness

Source Data Validation

Proactively detect and fix bad data before Vena load, guaranteeing 100% data accuracy for reliable financial reporting

Sorting Dimensions

Automatically enforce logical order in Vena hierarchies using a custom ETL procedure, making dimensions cleaner and navigation easier

At any stage

ERP System Migration Support

Ensure a seamless transition to your new ERP using custom ETL, preserving Vena accuracy, reporting continuity, and historical data integrity

Template Audit

Structured audit eliminates template sprawl, optimizes formulas, and ensures Vena templates deliver maximum performance and long-term efficiency

Vena Functionality Extension

Expand Vena beyond standard limits using VBA extensions, advanced Excel, and custom macros for unique business needs

ETL Beyond Vena

Monetize your Vena Data Mart by seamlessly connecting it to Power BI or Tableau, ensuring consistent, cross-tool reporting and insights

Not sure which service
fits your needs?

We’ll help you decide

Request a Call

What We Do

Empowering businesses with tailored Vena solutions that optimize financial planning, streamline data integration, and enhance reporting accuracy

Solving Your FP&A Challenges with Vena

Financial planning and analysis (FP&A) teams often struggle with disconnected data, inefficient workflows, and outdated templates — making financial reporting a slow and error-prone process. At DSCIM, we eliminate these bottlenecks by customizing Vena to fit your business perfectly — so you can make faster, smarter, and more data-driven decisions

How DSCIM Transforms FP&A with Vena to explore our approach